Note: Candidates with Workday configurations and testing experience strongly encouraged to apply.

At Houston Methodist, the Senior Payroll HRIS Analyst position is responsible for optimizing various payroll processes and information systems, focusing on automation and system utilization through data analysis and technical configuration for moderate-to-highly technical processes. This position partners with cross-functional teams (HR, Payroll, IT and operations) to analyze, validate, and manage the real needs of payroll HCM functionality in Workday, as well as serves as a subject matter expert for various payroll applications. This position has in-depth knowledge of payroll laws and regulations (e.g. Fair Labor Standards Act (FLSA), out-of-state taxes, etc.) in order to design and configure payroll solutions in the HCM system and will provide guidance to other team members accordingly. This position analyzes work process design and flow, proactively evaluates system process improvements, defines and documents technical requirements, updates configuration, develops and updates reports, ensures data integrity, resolves system issues, and designs and leads testing of system enhancements, upgrades, and implementations.

HOUSTON METHODIST EXPERIENCE EXPECTATIONS

• Provide personalized care and service by consistently demonstrating our I CARE values:
  • INTEGRITY: We are honest and ethical in all we say and do.
  • COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.
  • ACCOUNTABILITY: We hold ourselves accountable for all our actions.
  • RESPECT: We treat every individual as a person of worth, dignity, and value.
  • EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.

• Practices the Caring and Serving Model

• Delivers personalized service using HM Service Standards

• Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words)

• Intentionally collaborates with other healthcare professionals involved in patients/customers or employees' experiential journeys to ensure strong communication, ease of access to information, and a seamless experience

• Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job

• Actively supports the organization's vision, fulfills the mission and abides by the I CARE values

PEOPLE ESSENTIAL FUNCTIONS

• Mentors and leads payroll team members regarding best practices and new processes/functionality, including one-on-one training, as needed. Role models interpersonal skills when working with various customers and peers to accomplish department goals.

• Serves as the primary liaison for IT/vendor and other HR teams to address complex payroll issues liaison for the Payroll Department.

• Influences a dynamic, team-focused work unit that helps to achieve optimal department results. Exhibits and demonstrates healthy work relationships such as mitigation of conflict, leading problem-solving and resolution efforts. Recommends initiatives to improve department scores for employee engagement.

SERVICE ESSENTIAL FUNCTIONS

• Coordinates and prioritizes projects within department and cross-functional teams. Works with appropriate corporate departments to resolve issues. Ensures all required paperwork is completed as needed.

• Serves as subject matter expert for various payroll and employee information systems/functions, including troubleshooting, training end users, functional system configuration, and testing.

• Leads requirements analysis and verification, ensuring that requirement statements are complete, consistent, concise, comprehensible, and verifiable. Represents requirements using alternative views, such as analysis models (diagrams), prototypes, or scenarios, where appropriate.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Manages the accuracy and compliance of data within the payroll system, ensuring complete and full compliance with regulatory agencies and HM policies and procedures Reviews data entered, verifies required supporting documents.

• Uses in depth knowledge of payroll laws and regulations (e.g. FLSA, wage and hour, out-of-state tax, etc.) to provide guidance to customers.

• Identifies opportunities for corrective action and improvement, providing recommendations; contributes to meeting department and hospital targets for quality and safety.

FINANCE ESSENTIAL FUNCTIONS

• Uses resources efficiently; does not waste supplies. Inventories and orders office supplies following established department standards. Assists with routine equipment troubleshooting such as paper jams, ink cartridge replacement, etc.

• Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime. Utilizes time efficiently and helps other team members.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Investigates and incorporates evidence-based practices which are presented leadership. Participates in and may plan and lead various department activities for innovative solutions in performance improvement projects and activities. Follows up on action items to ensure completion of assignments.

• Identifies and assumes responsibility of own learning needs and seeks continuing education opportunities to meet those needs. Completes and updates the My Development Plan on an on-going basis. Ensures own career discussions occur with appropriate management.

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION

• Bachelor's degree in Computer Science, Business Administration, Health Administration, Human Resources, Accounting or related discipline

• Master's degree preferred

WORK EXPERIENCE

• Five years experience in Human Resources or Payroll analysis.
• Workday experience highly preferred.

• Five years functional experience working with information technology teams on development projects and with various computer systems/applications

LICENSES AND CERTIFICATIONS - REQUIRED

• N/A

LICENSES AND CERTIFICATIONS - PREFERRED

• CPP - Certified Payroll Professional (APA)

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

• Demonstrates a high level of maturity with demonstrated self-confidence and ability to make decisions

• Conducts self in a professional manner at all times

• Ability to work with peers in a team situation

• Professional handling of exposure to confidential/sensitive information

• Must demonstrate keen attention to detail and accuracy

• Excellent customer service skills; proficiency in verbal and written English

• Intermediate computer skills in Windows, MS Office applications, human resources information system (HRIS), Enterprise Resource Planning (ERP) Payroll applications, and time and attendance systems

• Advanced reporting tool development

• Knowledge of Family and Medical Leave Act (FMLA), Joint Commission on Accreditation of Healthcare Organizations (JCAHO), and U.S. Citizenship and Immigration Services Form I-9 requirements

• Must be a self-starter and work independently

• Must be very well organized, able to effectively manage multiple priorities in environment of substantial interruptions

• Must be flexible and adapt to change without reservation

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

• Uniform No
• Scrubs No
• Business professional Yes
• Other (department approved) No

ON-CALL*
*Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below.

• On Call* No

TRAVEL**
**Travel specifications may vary by department**

• May require travel within the Houston Metropolitan area Yes
• May require travel outside Houston Metropolitan area No

Houston Methodist (HM) is one of the nation’s leading health systems and academic medical centers.  HM consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the heart of the Texas Medical Center, and seven community hospitals throughout the greater Houston metropolitan area.  HM also includes an academic institute, a comprehensive residency program, a global business division, numerous physician practices and several free-standing emergency rooms and outpatient facilities.  Overall, HM employs over 25,000 employees.   Houston Methodist is supported by a wide variety of business functions that operate at the system level to help enable clinical departments to provide the best patient care and service in a spiritual environment.

In 2019 Houston Methodist and its physicians treat more than 6,333 international patients from more than 76 countries. Houston Methodist Global Health Care Services’ consulting and education divisions also provide advisory services and training and development to health care organizations around the world.