At Houston Methodist, the Research COI Analyst position is responsible for supporting Conflict of Interest (COI) and Responsible Conduct of Research functions within the Office of Research Integrity (ORI) in the Office of Research Protections (ORP), assuring timely review of research-related activities and relationships, and management of research-related conflicts of interest in compliance with regulations and policies. As a member of the Office of Research Integrity, this position will support institutional export control efforts, ensure transparency in and management of international relationships consistent with the current federal research regulatory landscape, and participate in training and compliance efforts in these areas. The Research COI Analyst position will also take an active role in the day-to-day operations of the research enterprise, collaborating with and performing administrative functions in support of various stakeholders across the Academic Institute (AI) and the Houston Methodist (HM).

PATIENT AGE GROUP(S) AND POPULATION(S) SERVED
Refer to departmental "Scope of Service" and "Provision of Care" plans, as applicable, for description of primary age groups and populations served by this job for the respective HM entity.

HOUSTON METHODIST EXPERIENCE EXPECTATIONS

• Provide personalized care and service by consistently demonstrating our I CARE values:
  • INTEGRITY: We are honest and ethical in all we say and do.
  • COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.
  • ACCOUNTABILITY: We hold ourselves accountable for all our actions.
  • RESPECT: We treat every individual as a person of worth, dignity, and value.
  • EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.

• Practices the Caring and Serving Model

• Delivers personalized service using HM Service Standards

• Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words)

• Intentionally collaborates with other healthcare professionals involved in patients/customers or employees' experiential journeys to ensure strong communication, ease of access to information, and a seamless experience.

• Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job

• Displays cultural humility, diversity, equity and inclusion principles

• Actively supports the organization's vision, fulfills the mission and abides by the I CARE values

PEOPLE ESSENTIAL FUNCTIONS

• Collaborates with the Director of Research Integrity in communicating with stakeholders on COI documentation and management, disclosure reporting, and other related compliance activities

• Serves as a first point-of-contact for covered investigators seeking assistance in performing disclosures or COI-related policy guidance. Distributes reminders, instructions, and other materials in preparation for annual disclosure cycles

• Serves as a point-of-contact for investigators seeking consultation on research integrity-related matters, work together with faculty and staff to institute a culture for the responsible conduct of research.

• Assists system administrators and compliance officials throughout HMRI in routine data management, reporting, and maintenance, and other activities, as necessary.

• Conducts self in a manner that is congruent with cultural diversity, equity, and inclusion principles. Initiates contributions towards improvement of department scores for employee engagement, i.e., peer-to-peer accountability

SERVICE ESSENTIAL FUNCTIONS

• Partners with the Director in developing and delivering internal educational programs related to Conflicts of Interest (COI) and disclosure requirements, as well as Responsible Conduct of Research (RCR)

• Schedules, prepares agenda and materials, draft meeting minutes, determination memos and management plans as applicable for the Research Institute Business Practice Committee or Research Integrity Committee.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Performs routine processing and review of submitted disclosures, obtaining additional information from covered individuals when necessary and referring disclosures requiring additional review or management to the institutional COI official and the RI Business Practice Committee, as applicable

• Assists the Director and other internal stakeholders with routine auditing activities involving publications, foreign relationships and components, export control compliance data archival and availability, funded projects, and disclosure accuracy

FINANCE ESSENTIAL FUNCTIONS

• Works in an efficient and cost-conscious manner, identifying potential cost-saving opportunities. Self-motivated to independently manage time effectively and prioritize daily tasks, assisting coworkers as needed

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Assists with the management and evaluation of faculty start-ups and conflicts of interest related to licensed technology and other intellectual property

• Seeks opportunities to identify self-development needs and takes appropriate action. Ensures own career discussions occur with appropriate management. Completes and updates the My Development Plan on an on-going basis

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION

• Bachelors' degree

WORK EXPERIENCE

• One year experience working in the fields of research integrity, compliance, and/or conflict of interest

LICENSES AND CERTIFICATIONS - REQUIRED

• N/A

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

• Ability to effectively communicate with co-workers, researchers, faculty members and other staff in a manner consistent with a customer service focus and application of positive language principles

• Ability to work flexibly and manage multiple priorities

• Ability to maintain strict confidentiality when required

• Familiarity with electronic research management and compliance platforms

• Familiarity with enterprise data storage systems such as Box.com, AWS, and MS OneDrive

• Familiarity with electronic laboratory records systems such as LabArchives and OSF

• Familiarity with text similarity detection software such as iThenticate

• Familiarity with regulations governing federally funded research

• Experience teaching Responsible Conduct of Research or related topics

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

• Uniform No
• Scrubs No
• Business professional Yes
• Other (department approved) No

ON-CALL*
*Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below.

• On Call* No

TRAVEL**
**Travel specifications may vary by department**

• May require travel within the Houston Metropolitan area Yes
• May require travel outside Houston Metropolitan area Yes

Houston Methodist Research Institute was formed in 2004 to rapidly and efficiently translate discoveries made in the laboratory and the clinic into new diagnostics, therapies, and treatments. The research institute was created to provide the infrastructure and support for these endeavors, and to house the technology and resources needed to make innovative breakthroughs in important areas of human disease. A 540,000 square foot building dedicated to research, the research institute houses over 1,500 staff and trainees, 284 principal investigators and has more than 570 ongoing clinical trials.