Notes:

• This is a Full-Time temporary position for Workday project implementation needs
• Project estimated completion date is Q1 of 2026

At Houston Methodist, the Accounts Payable (AP) Systems Analyst position is responsible for the daily administration of the systems utilized in AP to ensure compliance with current and future business needs and internal/external controls. Evaluates and implements new technology enhancements, business process improvements, computer system testing and system procedures development and documentation. Meets AP governmental compliance reporting requirements. Works independently on project-oriented tasks that support department operations related to systems and database maintenance and reporting.

PATIENT AGE GROUP(S) AND POPULATION(S) SERVED
Refer to departmental "Scope of Service" and "Provision of Care" plans, as applicable, for description of primary age groups and populations served by this job for the respective HM entity.

HOUSTON METHODIST EXPERIENCE EXPECTATIONS

• Provide personalized care and service by consistently demonstrating our I CARE values:
  • INTEGRITY: We are honest and ethical in all we say and do.
  • COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.
  • ACCOUNTABILITY: We hold ourselves accountable for all our actions.
  • RESPECT: We treat every individual as a person of worth, dignity, and value.
  • EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.

• Practices the Caring and Serving Model

• Delivers personalized service using HM Service Standards

• Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words)

• Intentionally collaborates with other healthcare professionals involved in patients/customers or employees' experiential journeys to ensure strong communication, ease of access to information, and a seamless experience.

• Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job

• Displays cultural humility, diversity, equity and inclusion principles

• Actively supports the organization's vision, fulfills the mission and abides by the I CARE values

PEOPLE ESSENTIAL FUNCTIONS

• Liaise with information technology (IT) and business stakeholders to support and maintain AP systems as appropriate.

• Works in cross functional teams, suppliers and external customers in the achievement of department goals and objectives.

• Contributes to teamwork by consistently offering assistance and responding in a positive, timely manner to requests for assistance.

SERVICE ESSENTIAL FUNCTIONS

• Documents AP applications business flow and integration with other systems. This includes creating process maps, creating user/reference guides, etc. Keeps documentation up to date.

• Conducts review of existing systems and processes as needed in response to formal audits or financial system design and testing.

• Documents business requirements, writes system specifications, tests plans, and posts implementation support documentation.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Collaborates with IT and other stakeholders to troubleshoot system incidents and rapidly resolve. Performs root cause analysts of AP system related issues and makes recommendations for resolution.

• Coordinates and performs testing of all system changes and enhancements prior to productions and during upgrades. Establishes routine processes for ensuring data integrity.

• Meets compliance reporting requirements (i.e. IRS and State of Texas reporting).

• Keeps management informed on work status and issues.

FINANCE ESSENTIAL FUNCTIONS

• Performs information retrieval for external and internal audits and other data requests including validation of data.

• Utilizes resources effectively and efficiently, demonstrating responsible financial stewardship. Manages own time effectively and prioritizes work to achieve maximum results in a timely manner.

• Performs timely, accurate and complete assigned general ledger account reconciliations.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Provides ongoing education and training to AP department staff and relevant stakeholders regarding system changes, upgrades, enhancements and implementations. Develops training materials and train end users on AP systems to increase self-sufficiency and confidence.

• Seeks opportunities to identify self-development needs and takes appropriate actions. Ensures own career discussions occur with appropriate management. Completes and update the My Development Plan (MDP) on an ongoing basis.

• Partners with AP management to ensure system functionality is leveraged to its fullest capacity: automation, data integrity, and process enablement through system features and deployment of new modules and capabilities. Stays up to date on industry trends and shares with department management and team.

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION

• Bachelor's degree in finance, accounting, information technology or related field; an additional four years experience in addition to the minimum experience required below required in lieu of degree

WORK EXPERIENCE

• Three years experience in accounts payable and business analysis

LICENSES AND CERTIFICATIONS - REQUIRED

• N/A

LICENSES AND CERTIFICATIONS - PREFERRED

• Accounts Payable Specialist (APS) OR
• Accounts Payable Manager (APM)

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

• Understanding of financial interrelationships

• Excellent verbal and written communications skills

• Demonstrated customer service and team work skills

• Ability to work independently and effectively in a rapidly changing environment

• Strong analytical and organizational skills with attention to detail and accuracy

• Strong knowledge of enterprise resource planning (ERP) systems

• Expert knowledge of full cycle accounts payable and supplier maintenance

• Strong, current knowledge of Internal Revenue Service (IRS) 1099 reporting and unclaimed property requirements

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

• Uniform No
• Scrubs No
• Business professional Yes
• Other (department approved) No

ON-CALL*
*Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below.

• On Call* Yes

TRAVEL**
**Travel specifications may vary by department**

• May require travel within the Houston Metropolitan area Yes
• May require travel outside Houston Metropolitan area Yes

Houston Methodist (HM) is one of the nation’s leading health systems and academic medical centers.  HM consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the heart of the Texas Medical Center, and seven community hospitals throughout the greater Houston metropolitan area.  HM also includes an academic institute, a comprehensive residency program, a global business division, numerous physician practices and several free-standing emergency rooms and outpatient facilities.  Overall, HM employs over 25,000 employees.   Houston Methodist is supported by a wide variety of business functions that operate at the system level to help enable clinical departments to provide the best patient care and service in a spiritual environment.

In 2019 Houston Methodist and its physicians treat more than 6,333 international patients from more than 76 countries. Houston Methodist Global Health Care Services’ consulting and education divisions also provide advisory services and training and development to health care organizations around the world.